How Prescott Valley Saved $100K on their CARES-funded Transit System

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CASE STUDY

How Prescott Valley Saved $100K on their CARES-funded Transit System

The Town of Prescott Valley, Arizona, is located minutes away from historic Prescott, the county seat. With a population of 45,000, the town sits at 5,100 feet and occupies a spectacular valley between the Bradshaw and Mingus Mountains. Wide open spaces and clean mountain air envelop smart growth and a commitment to positive progress. Having accepted funding from the Coronavirus Aid, Relief, and Economic Security Act (CARES), the Town set out to execute some bold initiatives. One of these initiatives was developing the Town’s first-ever regional transit system, aimed at connecting workers, families, small businesses, and industries.

The Challenge

As with all federally funded projects, compliance with federal regulations is mandatory for the project to be funded. The Town of Prescott Valley, Arizona, Public Works department sought to fund its first-ever public transit service via the federal Coronavirus Aid, Relief, and Economic Security Act (CARES) transit grant. It was critical for the agency to attract professional service firms that understood the CARES Act and could ensure compliance with Title VI of the Civil Rights Act of 1964 and with Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) safety requirements. Without a quality proposal that ensured compliance with these regulations, the project risked being canceled, wasting time and money, and not delivering a vital need for the residents of Prescott Valley.

The Impact

The Town of Prescott Valley partnered with UrbanLeap to build a robust solicitation process to attract best-fit vendors. UrbanLeap’s research team conducted multiple rounds of targeted research, contacting 217 professional services firms, and extending the reach for this highly specialized opportunity well beyond Arizona. Thanks to UrbanLeap, the Town received qualified proposals from vendors that would normally have been out of reach, resulting in broader competition, higher quality proposals, and most importantly a cost savings of $100K. The Town of Prescott Valley is getting ready to launch its first-ever Regional Transit System (“YAV” for short).

UrbanLeap was a game changer. We had access to vendors we wouldn’t have reached, which promoted competition and helped us realize cost savings. Evaluation and scoring with UrbanLeap were streamlined…it was nice to be able to compare notes and scores. But the real value was in the cost savings of $100K that will now be utilized to provide trips instead. Without UrbanLeap casting a wider net and finding other firms to participate, we wouldn’t be where we are today.

Pedro Rodriguez

Transit Development Coordinator for the Town of Prescott Valley

By the numbers

217

Vendors contacted

3

Shortlisted responses from vendors

$100K

Savings in project budget

UrbanLeap simplifies procurement end to end

Develop

Easily gather stakeholder requirements and build on examples from other agencies

Publish

Reach relevant vendors with a frictionless process that assures valid responses

Evaluate

Objectively and transparently evaluate multiple bids to select the best-fit solution

Ready to take the leap?